Privacy Policy

Introduction
Firefly Partners is the trading name of Topikimoro Limited. Registered Office – Bourne House, Queen Street, Gomshall GU5 9LY.

Firefly Partners are a niche consultancy working with private equity investors providing a range of services including executive search, management due diligence and origination support.

We are committed to protecting the privacy of your personal data; this summarises our policies regarding collection, use and transfer of your personal data, the security measures we employ to protect your data and your rights regarding access to or use of such data.

Personal Data
We collect a variety of personal data necessary to conduct our advisory and executive search services. It typically includes career history, education history, qualifications, languages, other relevant skills and resume, along with your contact information. It may also include, age, nationality and gender, compensation details, a record of our contact history with you and comments, views or references from third parties. We advise you not to provide information which may be deemed sensitive on your CV as we will retain any documents that you have provided. In addition to information provided by you, we may gather information from LinkedIn, Google, Company websites, press and periodicals and other publicly available sources. Selectively, we may hold sensitive personal data if relevant to a specific search and subject to your explicit consent.

Use and Processing of Personal Data
By choosing to provide Firefly Partners with your personal information you indicate your willingness to share and have your information stored by Firefly Partners and to be considered, when appropriate, for one of Firefly Partners confidential executive searches. Summary biographical data may be shared with a client in the context of a particular search, for example to identify or to illustrate a typical profile within the search parameters. No representation is made about your interest or availability to contemplate such a role at this stage. Before presenting further details or indicating any potential interest you might have, we would make direct contact with you.

Your personal information may also be used anonymously and in the aggregate in order to put together industry, marketing and employment statistics. Used in this matter, your personal information becomes non-identifying.

For clients, we use your data to provide the services to your organisation and to manage our relationship with you and your organisation

Legal Basis
For prospective candidates, sources, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates, to contact referees and to contact clients. For clients, we may also rely on our processing of your data to perform a contract for you.

Data Security and Integrity
We use our best efforts to ensure that data is accurate, complete, current and reliable for its intended use. We use appropriate technical and organisational measures and safeguards to help protect your personal data from unauthorised access, misuse, alteration or loss. Our internal policies and procedures are designed to help ensure we safeguard the privacy and accuracy of all data we collect or process. The data is stored in a secure, proprietary and highly confidential database accessible only Firefly Partners.

Data Retention Policy
We will retain your information for as long as is necessary for us to your information as described above. We will generally keep your personal data for no longer than 10 years after which it will be destroyed if it is no longer required for the purpose(s) for which it was obtained. In some instances we may retain some of your information after you cease to use our services, for instances if necessary to meet our legal obligations such as for tax and accounting purposes.

Sharing your data
We share your personal data with the following types of third parties for the purposes described in this policy:

  • In the case of candidates, referees and sources, we may share your information with clients who will need to process your information for the purposes we have described in this policy.
  • We may share your information with any competent law enforcement body, regulatory or government agency, court or other third party where we believe disclosure is necessary as a matter of applicable law or regulation; to exercise, establish or defend our legal rights; or to protect your vital interests or those of any other person.
  • We may share your information with third party service providers e.g. technical support providers, outsourced IT and document storage providers.
  • We may share information with any other person with your consent.
  • Data is shared internally within Firefly Partners who may process that data on behalf of and with the authority of the data controller.
  • We do not sell your information to third parties or use the information for purposes that are incompatible with those set forth in this policy.

Your Rights
You have the right to obtain access to your personal data; to have it updated or corrected if it is inaccurate or incomplete; to request that we restrict its processing or remove your data entirely from our system. When asked to remove a record from our database, Firefly Partners will retain minimal information to ensure we do not contact you or collect such information again or to keep a record of any information disclosed to our clients.

If you do not provide the personal data necessary, we may not be able to consider you for future executive searches.

If you don’t wish us to hold any data on you or would prefer that we do not contact you for any reason, please contact us directly.

Automated Decisions
We do not make automated decisions about you during the assessment stage of any search process. Our assessment processes and judgement and experience based.

Cookies
We do not collect personal information about you via our cookies.

Contacting you
We may contact you by phone, email or via business networking internet sites. If you prefer a particular contact means over another, please contact us and inform us.

Contacting us
If you are unhappy with how we have handled your information, or have any further questions on the processing of your personal data, please contact us:

Rona Posselt, rona@fireflypartners.co.uk
Firefly Partners, Bourne House, Queen Street, Gomshall GU5 9LY

Changes to our Privacy Policy
Firefly Partners reserves the right to modify or amend the Privacy Policy at any time and for any reason, as permitted by applicable law. If there are material changes to the Privacy Policy, we will post those changes here. Last updated 14th January 2020.

If you would like to discuss any aspect of our services, please do not hesitate to contact us.

Telephone + (0)1491 683740
Mobile + (0)7717 537018

rona@fireflypartners.co.uk

Firefly Partners
Copyright © 2010-2020
Company No. 6501037 VAT NO. 873176600
Privacy Policy